Company: City of Kenner
Posted on: November 26, 2022
*ALL INTERESTED APPLICANTS MUST APPLY VIA CITY WEBSITE:
*CITY OF KENNER CIVIL SERVICE DEPARTMENT*
*invites applications for the position of: *
$15.04 - $20.30 Hourly
*OPENING DATE: *
*GENERAL DESCRIPTION: *
ONE CURRENT VACANCY AND ONE ANTICIPATED VACANCY.
Under general supervision, performs a variety of administrative and
purchasing activities to ensure the most cost-effective procurement
of equipment, supplies, materials, and services for all end user
departments. The position of reviews all purchases for compliance
with City Ordinances, State Public Bid Law, and MUNIS financial
software procedures prior to issuance of purchase orders. Reports
to the Assistant Director.
*DUTIES OF RESPONSIBILITIES: *
*ESSENTIAL JOB FUNCTIONS*
Processes all requisitions; converts requisitions to purchase
orders; ensures accuracy, completeness, and compliance.
Issues purchase orders for all administrative departments. Make
decisions on what is assigned a purchase order according to
standard procedures and compliance with City Purchasing Policy.
Prepares Purchase Order Proof Report for Program Specialist to
verify data entered for all purchase orders prior to printing of
Processes telephone, sealed, and letter bids; prepares and
maintains bid files; verifies, copies, and makes folders and
memorandums for telephone and letter sealed bids.
Reports to the Director and Assistant Director any questionable
purchases or processes.
Researches current State and/or Parish contracts; identifies
possible bidders; prepares and mails all addenda and addendums
occasionally; attends bid openings; reviews bids after opening;
makes a tally sheet; copies to departments; scans all bids; returns
bid bond cashier checks and certified checks.
Creates and maintains electronic and paper vendor files; sends new
vendor packets with letter.
Processes monthly purchase orders for departments.
Orders supplies for departments.
Researches where departments can obtain needed supplies for the
most competitive price.
Issues and updates fuel cards.
Assists in supplemental training of employees in financial software
system and educating them on City Purchasing Policy.
Assists with calls from vendors and other employees to verify
payment to vendors.
Receives and/or reviews various records and reports such as
requisitions, outgoing/incoming bids, vendor packets, fuel card
Prepares and/or processes various records and reports such as hand
written requisitions, memorandums to departments, office supply
orders, return of certified cashier checks, and open purchase order
Refers to State and Parish contracts, Internet, City telephone
directory, verbiage list, resolutions, ordinances, policy and
procedure manuals, publications and reference texts, etc.
Notifies departments of contracts that will expire for further
action by requesting department, whenever applicable.
Operates a variety of office equipment and machinery such as copy
machine, adding machine, fax machine, computer, printer, etc.
Uses a variety of tools such as stapler, standard office tools,
etc.; a variety of supplies such as copy paper, staples, writing
instruments, general office supplies, etc.; and a variety of
computer software such as Microsoft Office (Outlook, Word, Excel),
Munis System, Internet etc.
Interacts and communicates with various groups and individuals such
as Assistant Director, other Buyers, Accounts Payable Clerk,
Director, all City departments, and the general public.
*ADDITIONAL JOB FUNCTIONS*
Performs general administrative/office duties as required,
including typing reports and correspondence, entering and
retrieving computer data, copying and filing documents, sending and
receiving faxes, answering the telephone, establishing and
maintaining filing systems, etc as needed
Answers telephone and handles office visitors (departmental
employees and vendors).
Processes incoming/outgoing mail on a rotating basis.
Provides backup support for other departmental positions when those
employees are absent from work.
Attends bid openings and assists ensuring that bids are read aloud
in accordance with state public bid law.
Files and scans all purchase orders and bid documents into City's
Performs related duties as required.
*MINIMUM QUALIFICATIONS: *
Requires a high school diploma or equivalent with a minimum of two
or more years of purchasing experience; or any equivalent
combination of education, training, and experience that provides
the required knowledge, skills, and abilities. Must be proficient
in typing and have general computer skills.
Job Type: Full-time
Pay: $15.04 - $20.30 per hour
* Health insurance
* Life insurance
* Paid time off
* Retirement plan
* Vision insurance
* Day shift
* Monday to Friday
* High school or equivalent (Preferred)
* Purchasing: 2 years (Preferred)
Work Location: One location%58047475%
Keywords: City of Kenner, Kenner , Buyer, Other , Kenner, Louisiana
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